Job Description

Administrative Assistant

Humanitarian Services and Programs

Non-Exempt

JOB DESCRIPTION

The Administrative Assistant provides essential administrative support for Lakewood Church’s humanitarian programs and initiatives, including relief and outreach, international efforts, the M3 Conference, and other departmental responsibilities. This role ensures the smooth operation of daily departmental functions, facilitates communication between internal and external stakeholders, and maintains accurate records to support the effectiveness of humanitarian efforts. The ideal candidate is detail-oriented, proactive, and capable of managing multiple tasks efficiently in a dynamic environment.

This position reports to the Resource Allocation Manager.

ESSENTIAL JOB FUNCTIONS

• Provide assistance and support for day-to-day departmental operations and functions
• Oversee, maintain, and produce all work orders related to the department and special events, including conferences
• Support the execution of departmental budgets, including processing purchase orders and budget adjustments
• Manage and update the departmental calendar to reflect all major initiatives and church events
• Ensure records are organized and accessible to relevant team members using shared platforms such as Teams
• Assist with the M3 Conference by facilitating speaker contracts, breakout session development, conference logistics, and speaker communication
• Perform key functions as needed to support and execute the M3 Conference
• Assistance with the coordination and facilitation of emergency shelters and disaster response as needed
• Maintain documentation and accurate record-keeping for department protocols, shelters, disaster relief, outreach, and other functions
• Collaborate with the relief and outreach team to support warehouse functionality and regular operations
• Perform other related duties as assigned

MINISTERIAL DUTIES

As an Employee of Lakewood Church, you are a part of an over 60-year legacy of faith. As a part of the Lakewood team, you are a key part of our mission in taking the Hope found in Jesus to the world. This means that as part of your job responsibilities, you are considered a spiritual leader in the Church. You are responsible for communicating the Church’s beliefs and our mission to our congregants, to maintain a lifestyle consistent with the Scriptures, and you are required to belong to the Church as part of our faith community.

This will also include:

• Regular attendance at Church services and classes,
• Serving as a Prayer Partner or as a volunteer in any ministry of the Church,
• Serving our community through local outreaches from time to time when needed by the Church

QUALIFICATIONS

• Uncompromised commitment to Lakewood Church’s vision, values, and core beliefs
• Professional appearance and conduct
• Demonstrated Christ-like character
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment
• Basic understanding of accounting and budget tracking practices
• Strong organizational and problem-solving skills
• Ability to work independently and as part of a team with minimal supervision
• Sharp attention to detail and accuracy in data management
• Excellent interpersonal skills and ability to collaborate with internal and external partners
• Experience handling confidential and sensitive information with discretion
• Ability to lift a minimum of 20 lbs
• Bilingual proficiency is a plus

EDUCATION & EXPERIENCE

• Bachelors degree in a related field of study is preferred
• Some event experience preferred
• Past work working or volunteering with a non-profit
• 1-3 years administrative work experience

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