Job Description

MISSION STATEMENT: To be a beacon of light by transforming lives in the Vincentian spirit of charity, justice, and mercy through interpersonal connectivity.

SUMMARY: As part of the Development Department, the Coordinator of Volunteers and Special Projects promotes a culture of philanthropy for St. Vincent de Paul CARES and is relationship-focused. The position coordinates all aspects of the volunteer program, including data management in the CRM system, in-kind solicitations, drives, and stewardship, and special projects. The position ensures that the projects and programs for which she/he is responsible align with the organization’s fundraising goals and objectives. The position also supports gift record entry and constituent record management.

ESSENTIAL DUTIES AND RESPONSIBILITIES : (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time).

VOLUNTEER COORDINATION:

• Recruits, trains, provides orientation for, schedules, retains, and stewards volunteers for the agency.
• Coordinates volunteer appreciation program, and annual recognition.
• Works with social, civic, and local organizations, and schools/colleges to develop partnerships, where appropriate, to develop and/or utilize volunteers.
• Coordinate large group volunteer projects.
• Maintains updated records and the CRM system for all volunteers.
• Sets up and attends volunteer meetings. Reports to staff on volunteer activities as needed.
• Recommends and develops ongoing volunteer utilization.

SPECIAL PROJECTS COORDINATION:

• Coordinates in-kind solicitations and in-kind drives.
• Coordinates Christmas CARES project.
• Assists the Director of Communications and Marketing with the CARES Champions event.
• Coordinates other special projects that benefit the organization.

SUPERVISORY RESPONSIBILITY:

• This position has no direct staff supervisory responsibilities but does supervise the entire volunteer force.

OTHER RESPONSIBILITIES:

• Actively participates in the PQI System.
• Comply with all applicable training requirements.
• Comply with all company safety, personnel and operational policies and procedures.
• Comply with the work schedule to ensure effective operations of the Agency programs.
• Contribute positively as a member of a productive and cooperative team.
• Perform other duties as necessary to fulfill St. Vincent de Paul CARES’ mission.

Employee Benefits:

• 95% Employer paid Employee only coverage (zero ded, $10 co pay plan).
• 10k Employer-paid Basic Life insurance.
• 120 hrs PTO accrued biweekly starting at day 1 of employment.
• 13 Paid Holidays to include Employee’s birthday and Date of Hire.
• We also have various retention and referral bonuses.
• 2 weeks paid training to include DEI initiatives.
• Flexible schedules in most positions.
• 3% Employer match after 6 months.
• We also offer Dental, Vision, Life, Short Term Disability, Long Term Disability, Accident, Critical Illness, Hospital, ID Shield, Legal Shield, Additional Life, FSA Medical, and FSA Dependent Care.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Expertise in relationship management.
• Able to speak, writ,e and understand English.
• Possess proficiency in Microsoft Office and cloud-based computing.
• Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers, and able to work with diverse racial, ethnic, and economic groups.
• Flexible work schedule including evenings, nights, weekends, and holidays.
• Ability to set appropriate limits, work under deadlines, and multi-task.
• Ability to organize, prioritize, and deliver results.
• Excellent communication and listening skills.
• Possess strong work ethics.
• Successfully pass Law Enforcement background screening.
• Valid Florida driver’s license, and reliable transportation.
• Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process.
• Adherence to the highest ethical standards, personally and professionally.
• A high level of openness and willingness to receive direction and feedback from a supervisor, and to learn new skills to improve job performance.
• Evidence of deep alignment with and passion for St. Vincent de Paul CARES Mission and Values.

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education, or experience may be substituted for the minimum education qualifications)

• This position requires a bachelor’s degree from an accredited university and a minimum of 3-years of experience coordinating volunteers and events or related experience.

GENERAL PHYSICAL DEMANDS:

• These physical demands are representative of the requirements necessary for an employee to successfully perform the essential functions of the job.
• Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job.
• Working in an office/site requires prolonged sitting at the computer workstation, standing, bending, reaching, lifting up to 20 lbs. and some driving.
• Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment.
• It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Events will require the ability to lift and move tables, chairs, and equipment; hang signage; and transport supplies to and from the event sites.

MENTAL DEMANDS:

• Must handle new and diverse work problems on a daily basis.
• Personal maturity is an important attribute.
• Must be able to resolve problems, handle conflict, and make effective decisions under pressure.
• Must have the ability to listen objectively to people, perceive the real problem, and assist in bringing issues to a successful conclusion.
• Must relate and interact with, volunteers, clients, contractors, visitors, and employees at all levels within the Agency.

WORK ENVIRONMENT:

• Environment will occasionally become noisy due to equipment operations and interactions among clients and staff.
• There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients.
• On an as-needed basis, employees may be called upon to work outside of the established work schedule or work odd hours.
• All information associated with the Agency is confidential. Evening and weekend work frequently may be required as job duties demand.

St. Vincent de Paul CARES is an Equal Opportunity Employer.

About St. Vincent de Paul CARES:

SVdP CARES is a non-profit organization committed to ending homelessness: making it rare, brief, and one-time. With “Housing First” principles at the core, all SVdP CARES programs are built on the belief that everyone has the right to live in dignified and affordable housing with a healthy disregard for all community-perceived barriers to housing including employment history, criminal/credit background, mental health, addiction, or religious practices. SVdP CARES works to rapidly house those experiencing homelessness within 30 days and concurrently connect them to resources and stabilization support services to assist their needs. SVdP CARES serves 19 counties across 7,678+ square miles of Florida including Charlotte, Citrus, Collier, Desoto, Hardee, Hernando, Highlands, Hillsborough, Lake, Lee, Manatee, Orange, Osceola, Pasco, Pinellas, Polk, Sarasota, Seminole, and Sumter counties. Everyone is welcome through our doors, regardless of race, color, religion, sex, ancestry, age, national origin, citizenship, physical or mental disability, genetic information, veteran or military status, sexual orientation, and gender identity.

Job Tags

Holiday work, Full time, Temporary work, For contractors, Christmas work, Local area, Flexible hours, Night shift, Afternoon shift,

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