Job Description

Job Description and Duties

Under the supervision of the Director, the incumbent serves as a member of the clerical support services unit by operating general purpose computers and using word processing related software in the production of a variety of typed copy for diagnostic reports, training materials and correspondence, and performs various duties.

The Office Technician enters new student assessment referral applications into the DCN database for all student related referral and service data. Receives student charts (binders) from Assessment Review Team (ARC) and inputs information into the student database from the ARC sheet; creates staff assignment sheet; notifies staff of assignment via email; emails staff that notification is complete and revises information accordingly (per assessment team request); mails and files all acceptance/confirmation/denial/ cancellation letters to parents and district; serves as a contact person for LEAs, families, and all parties regarding scheduling/ notifying/confirming/revising parent conference dates and locations.

The Office Technician enters all confidential student information into DCN’s assessment database, for the purpose of tracking, monitoring, storing and accountability. On occasion, emails parent authorization letter for signature. Sends overnight stayers a packet or center packet to parent. Notifies support, Assistant Director, Director, Office Supervisor, and custodian of apartment stay. Prints copies of “Center or Blended Assessment Schedule” for overnight stay.

You will find additional information about the job in the .

Working Conditions

This position requires long periods of time sitting in front of a computer workstation; repetitive use of hands, forearms, and fingers to operate computers, mouse, dual computer monitors, printers, and copiers. Work in a climate-controlled office under artificial lighting. This position may be kneeling, squatting, bending, reaching overhead/above shoulder level, sitting. Core Business hours are Monday through Friday 8 a.m. to 4:30 p.m.

This position requires the following pre-employment clearance:

• Tuberculosis (TB) Risk Assessment and or Test
• Federal Bureau of Investigations (FBI) and Department of Justice (DOJ) Fingerprint Clearance. 

Additional information will be provided after a formal employment is made.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Please review the checklist and make sure all items have been completed and submitted:

1. State of California Employment Application (STD 678) . Application must be completed in its entirety. Resume does not substitute for completion of STD 678.

2. Statement of Qualifications (SOQ) is Required . Please make sure that the SOQ question has been answered. Your response must be NO longer than 1 page, and 12- point font (Arial or Times New Roman). Applications without a SOQ will not be considered.

3. Exam Required for all civil service positions. Has the exam for the specific position you are applying for been taken?

4. This position requires a Typing Certificate. You will be required to meet the minimum typing speed of 40 words per minute prior to being hired.  Please submit your typing certificate.  If one is not submitted, please submit a document stating that you agree to obtain a valid typing certificate.

If you have any questions, please contact the Human Resources Department.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Flexibility and ability to organize multiple workload priorities and work under pressure;

• Punctuality and good attendance

• Time management;

• Positive attitude;

• Possess good interpersonal skills for public contact;

• Ability to work collaboratively with other staff; work effectively as a team member

• Excellent written and verbal communication skills;

• Possess good reading, writing, and mathematics skills

• Initiative, professionalism, and good judgment
• Computer skills (Word, Excel, Database) 

Applicant should have the ability to work independently and with a team in a well-organized manner; and adhere to all applicable State laws and regulations

Benefits

Benefit information can be found on the CalHR website and the CalPERS website

This position is located 2 blocks from Fremont BART and offers free parking.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Interested individuals MUST submit a SOQ with their application. Please submit your SOQ on a separate piece of paper.  The SOQ should have a title of "Statement of Qualifications, Your Name," be no more than 1 page, no smaller than 12-point font, and answer the following:

  - With consideration for the desired qualifications listed and duties as listed in the duty statement, please describe how your professional experience or education qualifies you for this position.

  Applications will not be considered if a Statement of Qualifications is not included.

• Other -

  TYPING CERTIFICATE

  Please attach a copy of a Typing Certificate

  If one is not submitted, you will be required to meet the minimum typing speed prior to being hired. Please submit a document stating that you agree to obtain a valid typing certificate.

Job Tags

Permanent employment, Full time, Night shift, Monday to Friday,

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