Job Description

ROLES AND RESPONSIBILITIES

• Work with the Director of Enrollment, Director of Giving, and the principal to develop and implement a special event strategy for the school.
• Develop new opportunities to support advancement initiatives through the creation of additional special events.
• Budget management through the creation of detailed event budgets, regularly track expenses, and ensure cost-effective event planning.
• Donor cultivation by identifying potential sponsors and donors, cultivating relationships through personalized outreach, and securing sponsorships and donations.
• Manage all aspects of event logistics, including venue selection, catering, entertainment, decorations, permits, and vendor contracts.
• Develop comprehensive marketing strategies to promote events through various channels, including social media, email campaigns, website content, and outreach.
• Volunteer recruitment and management, including soliciting, training, and overseeing teams of parent and community volunteers to support event execution.
• Create a positive guest experience through on-site event management, guest communication, and attendee follow-up.
• Data tracking and analysis through monitoring fundraising progress, tracking key metrics, and analyzing event data to hit target fundraising goals and optimize future fundraising strategies.
• Post-event reporting via detailed event summary reports recapping fundraising results, donor feedback, and lessons learned.
• Meet and/or exceed gross/net financial goals and expense budget for each event.
• Provide support for capital campaign events, Open House, Frassati Family Fun Fest, and other admissions and advancement department-related events.
• Other duties as assigned by the Director of Enrollment and Director of Giving.

• Develop comprehensive marketing strategies to promote events through various channels including social media, email campaigns, website content, and outreach.
• Flexible and responsive to change as the school grows.
• Be visible to the campus community.
• Find ways that the Director of Special Events can contribute to the building of the culture and community at Frassati Catholic.
• Ability to work with volunteers, faculty, and donors in a professional manner.

QUALIFICATIONS

• Bachelor's degree or academic/professional equivalent.
• Knowledgeable and supportive in word and action of the school's mission, vision, and educational philosophy.
• Implement mission of the school through witness.
• Represent the school in a positive way on and off the school campus.
• Experience in a Catholic school setting, preferably in the area of special events, or a minimum of two years of directly applicable experience in event planning.
• Mastery of computer programs, including MS Word, Excel, databases, and event platforms.
• Competency with website design, familiarity with HTML, and social networks.
• Experience with creative platforms such as Adobe InDesign, Publisher, PowerPoint, or Prezi.
• Proficiency in organizational, editorial, written, and oral communication skills.
• Physical ability to lift 25 lbs, stand for long periods of time, set up tables, tents, etc.
• Excellent time management skills and the ability to manage multiple tasks.

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