Job Description

3-day Winter Convention Event Staff

Fairmont Hotel, 950 Mason Street, San Francisco CA 94108

• Wednesday - Dec. 3rd -(2) Staff Persons in the Ballroom and in the GARDEN ROOM/Lobby Level
  • 7:30am-11am - This staff (1) person will be at the Registration Table in the Main Ballroom (Basement Level) to be a point of contact for the Vendors if they have any questions. This person will have the Ballroom Diagram copies to give to the vendors when they enter and they can text Paige with any questions: 650-773-2293. When this person is done, they can go upstairs to the GARDEN ROOM to pick up their box lunch that will be delivered there for them.
  • 11am-Noon - BREAK to eat lunch boxes (sandwiches) provided in GARDEN ROOM
  • Noon-5pm - An extra (1) staff person arrives at Noon to the GARDEN ROOM.Lobby Level to join the staff person that has been there since the morning. These 2 people will give out the Name Badges and Lanyards to the arriving guests along with the Printed Program Books.
  • 2:30pm-5:30pm - Paige will be unavailable as attending the CAA Board Meeting upstairs on the Mezzanine Level. The staff can certainly text me 650-773-2293 if anything important comes up and they can come up to the meeting room and tap me on the shoulder if they really need to interrupt me. It's ok :) 
  • At 5:00pm-6:30pm - BOTH (2) staff for Wednesday will need to take the lanyards and name badges upstairs to the CROWN ROOM/top floor of "Old Tower" in the Fairmont hotel and place materials on the registration table. Paige will have a foldable wagon for them to use when bringing materials to the top floor. They will finish working at this table at 6:30pm and should hand off the lanyards and name badges to Paige that evening.
• Thursday - Dec. 4th - (1) Staff Person in the Main Ballroom/Basement Level of the Fairmont San Francisco - 
  • 7:30am-Noon - This staff person will be a registration table contact if any of the vendors have questions but they will have Ballroom Diagrams for the Vendors.
  • This person will have to coordinate with the hotel staff if a Vendor has a question re: Power or AV needs.
• Friday - Dec. 5th - in the Main Ballroom (Basement Level)
  • 7:30am-10:30am - (1 Staff Person) To assist with bringing the Sponsor gifts up to the Main Stage and placing on the table behind the podium.
  • Between 8:30am, this same staff person will sit next to the AV tech person @ AV Booth Station in Ballroom and click on the "clicker" for the slides during the meeting presentation. Paige will be there to guide them as well.
• (2) Staff persons - Friday - Dec. 5th - In the Venetian Room of the Fairmont Hotel (Lobby Level)
  • 5pm-7:30pm - To assist with placing "place cards" at the dinner tables with Sponsor Cards on the Table# stands at the dinner tables. 
  • At 6:30pm, they will both check the guests names off of the guest list as they enter the ballroom.
  • 7:00pm-7:30pm - Assist Paige if there are any needs re: communicating with the AV person running sound if music needs to be turned on or off or anything pertaining to the lights in which case, they will ask the Banquet Captain in the room. Paige will be at a guest table coordinating with them if anything is needed. Don't anticipate much work here but more of a buffer if I need help and can't get up from my table.

Attire: Paige would like to provide the staff with Red and White Striped Button Down Shirts along with Red Ties. Please provide their sizes and I will bring to the Convention to give to them to change to before their shifts. Would like to request black slacks and black shoes. BLACK pants, comfortable closed toed black shoes 

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