Job Description

Job Requisition ID: 49774 

Opening Date: 09/17/2025
Closing Date: 09/30/2025
​Agency:  Department of Human Services
Class Title: EXECUTIVE SECRETARY I - 14031
Skill Option:  Keyboarding - Clerical - UMP Certificate 
Bilingual Option:  None
Salary: Anticipated Salary: $4,586 - $6,186 per month ($55,032 - $74,232 per year)
Job Type: Salaried
Category: Full Time 
County: Schuyler
Number of Vacancies: 1
Bargaining Unit Code:  RC014 Clerical Employees, AFSCME
Merit Comp Code:  

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the  Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Behavioral Health and Recovery is seeking to hire an Executive Secretary I for the Treatment and Detention Facility located in Rushville, Illinois to serve as the secretary for the Quality Manager. Creates and keyboards a variety of documents, forms and correspondence dealing with medical, psychological and legal terminology. Designs complex, confidential and sensitive documents and reports related to all areas and functions of the unit. Reviews and prioritizes all correspondence for the supervisor. Utilizes a personal computer and various software packages to establish and revise formats.

Essential Functions

• Serves as secretary for the Quality Manager, gathers information and data from a variety of sources and uses the information to create and keyboard a variety of documents, forms and correspondence dealing with medical, psychological and legal terminology. 
• Utilizes a personal computer and various software packages to establish and revise formats for a variety of complex, shared documents, reports, statistical charts, etc., related to policies and procedures, the implementation of the policies and procedures and the quantitative effect on the quality of care given to residents.
• Receives, opens, sorts and distributes mail for Quality Assurance staff; reviews and prioritizes all correspondence for the supervisor. 
• Establishes and coordinates the Quality Manager’s schedule. 
• Receives, screens and announces visitors for the Quality Services Department. 
• Maintains records concerning Training and Staff Development.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience OR completion of high school and three (3) years of secretarial experience. 
• Requires the ability to keyboard accurately at 55 wpm.

*Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification. 

Preferred Qualifications

• Three (3) years of experience gathering data to conduct special projects and studies for a public or private organization. 
• Three (3) years of experience working with and designing complex, confidential and sensitive documents and reports for a public or private organization. 
• Three (3) years of experience establishing and coordinating schedules, meetings and conference rooms for a public or private organization.
• Three (3) years of experience maintaining records, reports and files. 
• Three (3) years of experience working with personal computers. 
• Two (2) years of experience communicating effectively both orally and in writing. 

Conditions of Employment

• Requires the ability to utilize office equipment, including personal computers. 
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law. 

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description. 

Work Hours:  Monday - Friday, 8:00am - 4:00pm; 30-minute unpaid lunch

Work Location: 17019 County Farm Rd, Rushville, Illinois, 62681

Division of Behavioral Health and Recovery

Treatment and Detention Facility

Quality Services

Agency Contact:  DHS.HiringUnit@illinois.gov

Posting Group:  Office & Administrative Support; Social Services

About the Agency:

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: 

This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the  Upward Mobility Program link or for specific title information at  UMP Title Descriptions . To utilize upward mobility contractual rights for this position, employee must apply internally and upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the for State employees and review the 

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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