Job Description

Oak View Group

Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet .

Position Summary

The Food & Beverage Office Admin will provide administrative support to all OVG departments (Sales concessions catering) at the venue and reports directly to the Director Of Sales. Administrative duties may include but are not limited to ensuring smooth communication accurate record-keeping and efficient workflow across all departments. This role plays a key part in coordinating office logistics supporting leadership with clerical needs managing documentation and fostering a professional organized and collaborative work environment.

Given the small size of the OVG onsite office it is critical that the Office Manager have the ability to multi-task organize and prioritize tasks and willingly assist OVG staff where light of the sometimes seasonal and event-driven nature of our business the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

This role pays an hourly rate of $18.00-$20.00

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until December 31 2025.

About the Venue

A fixture in Milwaukee for over 55 years MPAC is home to four major resident companies: Black Arts MKE First Stage The Florentine Opera and Milwaukee Ballet. MPAC is proud to be part of the Milwaukee Theater District as well as a dedicated War Memorial facility honoring those who bravely served our country.

From our world-class performances to inspiring community events we hope your experience at the Marcus Performing Arts Center leaves you feeling transported and transformed.

Responsibilities

• Provide general office administrative and event reporting.
• Serve as the primary administrative support for the Director of Sales and leadership team.
• Manage daily office operations and internal communication.
• Maintain accurate filing systems (both digital and physical) for invoices and departmental reports.
• Manage inventory and ordering for office and event-related supplies.
• Coordinate internal meetings prepare agendas take meeting notes and track action items.
• Assist in the preparation of reports presentations and event documentation as needed.
• Ensure compliance with company policies and support audits through document organization and timely submission of required materials.
• Serve as a communication bridge between departments ensuring timely responses and proper follow-up on operational needs.
• Support special projects and events as assigned by the General Manager or Director of Sales.

Qualifications

• Minimum of 23 years of administrative or office management experience (hospitality or venue experience preferred).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with financial or POS software (e.g. Square).
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong problem-solving skills with the ability to anticipate needs and take initiative.
• Demonstrated ability to work collaboratively across departments in a fast-paced environment.

Strengthened by our Differences. United to Make a Difference

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens our people improves our service and raises our excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.

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