Job Description
Description Position Summary The HR Specialist assists with the day-to-day operations of the human resources department, including the administration of human resources systems, processing biweekly payroll, recruiting activities, new employee onboarding and recordkeeping.
Essential Functions - Administers the full cycle recruiting process including but not limited to posting job openings, identifying qualified candidates, conducting interviews (in-person, phone, video) and extending offers of employment.
- Processes bi-weekly payroll and ad-hoc payroll on a timely basis
- Responds to requests such employment verifications, unemployment claims, payroll garnishments, insurance, etc.
- Maintains the HRIS, benefits system and electronic personnel files, and generate reports as needed
- Reviews & reconciles monthly vendor invoices and resolves discrepancies as needed
- Maintains onboarding program and onboards new employees. Offboards employees as necessary.
- Participates in developing & maintaining organizational guidelines and procedures
- Assists in implementing employee programs including but not limited to training, benefits and recognition.
- Stays up-to-date with federal and state payroll, employment law and compliance requirements
- Produces reports and tracks HR/Payroll-related information.
- Communicates with internal team members, timely response to inquiries, determining needs and finding solutions.
- Coordinate and schedule various meetings, trainings and/or events
- Responds to incoming calls and emails in a timely manner
- Assists with orientation, onboarding and ongoing training as necessary.
HR Compliance - Asist with maintaining, developing, implementing consistent application and compliance with policies and procedures and state and federal employment regulations.
- Provide assistance with HR audit inquires this includes but is not limited, answering all audit inquires completely and timely, pulling reports, gathering & submitting requested data, assisting with management responses and ensuring post audit follow-up is completed and action items are addressed and solutions implemented.
Project Management - Support the UB Positive Program, Union Bank’s employee recognition program by helping coordinating events and activities for employees.
- Support the UB Well Program, Union Bank’s employee wellness program by coordinating events and activities for employees.
- Manage the HR SharePoint drive in accordance with department strategy.
- Other strategic objectives as assigned.
Requirements Other Functions - Familiar with and abides by all bank regulations including but not limited to BSA/AML and OFAC.
- Performs other duties and responsibilities as assigned.
Working Conditions of the Job - Stationed at desk 75% of working time.
- No specific hazards.
- No unusual physical exertion required.
- Ability to travel within market areas to attend meetings as needed.
Job Qualifications - Excellent written, verbal, and interpersonal communication abilities
- Exceptional attention to detail
- Proficiency in Microsoft Office Suite, human resources and payroll systems
- Intermediate to Advanced Microsoft Excel Skills
- Demonstrated ability to learn new software and tools
- Ability to manage multiple projects and complete projects timely and accurately
- High level of integrity and judgment when handling confidential/sensitive information
- Understanding of state and federal employment regulations
- Ability to maintain confidentiality
- Ability to work independently
- Some day-time travel to UB locations
- Familiarity w/any of the following systems a plus: Dominion, Paylocity, Employee Navigator, Performance Pro, Oncourse
Education & Work Experience
- Associate’s Degree in business, HR, or similar field of study, preferred.
- Minimum of 2 years human resources and HRIS experience
- Minimum of 2 years payroll experience
Job Tags
Work experience placement, Work at office,