Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation: 

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you. 

Role Overview: 

The Seasonal Human Resources Assistant provides district-wide administrative support for day-to-day consultation, and facilitates the development, implementation, monitoring and coordination of, human resources programs.

Salary : 

This position traditionally starts at an hourly rate of $15.00 an hour.

Location : 

This position is located in INDOT’s Crawfordsville Area.

A Day in the Life:

The essential functions of this role are as follows:
• Assists the District Field Human Resources Team by providing day-to-day consultation and guidance to agency leaders and local office staff regarding human resources functions/issues (e.g., employee relations, family medical leave, disability and workers’ compensation, performance management, policy and procedures);
• Represent the District HR Team during meetings and interactions with district employees and leadership.
• Serve as a liaison between assigned state agency and the State Personnel Department for the purpose of coordinating human resources functions and facilitating communication and referrals as necessary.
• Assist in the coordination and/or training on various human resources/management issues/topics (e.g. performance management).
• Prepare distribute & retrieve completed new hire paperwork for New Employee Orientation.
• May coordinate and/or conduct agency new employee orientation.
• Maintains Human Resource Information System records and compiles reports from database.
• Assist in record retention project retrieving, preparation, organization of personnel files for archiving.
• Assist in information verification & data entry.
• Assist in building & maintaining personnel files.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

This person must have the following requirements to be considered for employment: 

• One (1) year of work experience in office setting preferred
• Excellent oral and written communication skills.
• Excellent problem solving and analytical skills.
• Ability to research and document findings.
• Excellent data entry skills and proficient in Microsoft Excel
• Ability to multi-task and effectively prioritize a variety of projects/functions.
• Ability to establish and maintain effective working relationships with all levels of management.
• Ability to maintain confidentiality.
• Ability to successfully negotiate resolutions to complex problems or situations.
• Ability to work independently.
• Assist in developing, implement, coordinate and present training programs (including the assessment of training needs and development of curriculum).
• Ability to organize thoughts and ideas in a logical manner.
• Ability to plan and organize the work of other employees.

Benefits of Employment with the State of Indiana:

This seasonal position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov .

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