The Office Administrator plays a key role in supporting daily operations within our staffing agency. This position ensures smooth office functions, provides administrative support to recruiters and management, and helps maintain an organized, efficient, and professional workplace. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment where priorities may shift quickly.
Serve as the first point of contact for visitors, candidates, and clients; greet guests and manage incoming phone calls and emails.
Maintain a clean, organized, and professional office environment.
Manage office supplies, equipment, and inventory; coordinate with vendors for maintenance and replenishment.
Handle incoming and outgoing mail, packages, and courier services.
Schedule meetings, interviews, and conference room bookings.
Assist with candidate onboarding tasks, such as collecting employment documents, conducting background checks, and verifying I-9 forms.
Enter and update candidate profiles in applicant tracking systems (ATS) and staffing databases.
Help recruiters coordinate interviews, testing, orientation sessions, and follow-up communication.
Ensure accurate and timely completion of new-hire paperwork.
Prepare and send client documents including contracts, assignment confirmations, and weekly reports.
Assist with timesheet collection and data entry; support payroll processing by ensuring needed information is submitted accurately and on time.
Maintain client and assignment files, ensuring compliance with agency and regulatory requirements.
Maintain personnel files, audit documentation, and compliance records according to staffing industry standards.
Support the implementation of agency policies, safety protocols, and HR compliance requirements.
Assist with EEO reporting, tracking of certifications, and other compliance-related tasks.
Provide administrative assistance to the branch manager and recruiting team as needed.
Help coordinate office events, training sessions, and team meetings.
Contribute to process improvement initiatives to enhance office efficiency and client/candidate experience.
1–3 years of administrative experience; experience in a staffing agency or HR environment preferred.
Strong organizational, multitasking, and time-management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with ATS or CRM systems.
Ability to maintain confidentiality and handle sensitive information with professionalism.
Strong customer service skills and a positive, team-oriented attitude.
High school diploma required; associate degree or higher preferred.
Full-time, in-office role, 8am-5pm, Monday-Friday, 1 hr lunch. Will be opening office in the morning, so preferred, 7:45am arrival.
Fast-paced environment with frequent interaction with candidates, clients, and internal staff.
...Asian-inspired dishes to customers through our in-store kiosks and food service operations. With a presence in major grocery retailers... ...environment. Ensure all company standards, procedures, and regulatory and quality standards are met, including specific requirements...
Class A CDL Truck Driver JobBring home $1200 a week running refrigerated freight on a dedicated lane. Predictable home time and weekly paycheck, all while behind the wheel of a dependable 2017 KW T680. This company is down to earth and shoots straight from the hip!...
Senior Photonic Device Designer page is loaded## Senior Photonic Device Designerlocations: US, CA, Santa Claratime type: Full timeposted... ...applications such as supercomputers, gaming consoles and self driving cars. Come join us in our mission to Engineer the next generation of...
...possess an unstoppable work ethic and a "can-do" mindset, we want to meet you. Open to Learning: If you have previous sales or telemarketing experience, you must bring an open mind and a willingness to learn the "Pride Way" of doing business. Visual Communication:...
...as only U.S. citizens are authorized to access information under this program/contract.**Security Clearance:**None/Not RequiredAt Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and...